Deer Isle Yacht Club

Sylvester Cove, Sunset, Maine

VISION STATEMENT

The Deer Isle Yacht Club will strive to:

  • Provide safe, dependable and convenient access to Sylvester’s Cove and Penobscot Bay through prioritizing the maintenance of its docks, wharf, moorings, harbor and clubhouse,
  • Focus on services to its membership that emphasize affordability, accessibility and opportunities for engagement with other members and the larger community,
  • Improve communication to and among its members in order to encourage strong community and efficient use of the club and its resources,
  • Encourage and involve its younger membership in the management and leadership of the club and its resources.

Adopted May 2019

MEMBER GUIDELINES

Float Rules

The face of the main floats is for loading & unloading only. 

·      No boat shall be left unattended on the face of the main floats. 

·      No boat shall remain longer than necessary with a maximum limit of 1/2 hour. 

·      No boat shall remain overnight or during storms.

·      Boats waiting at the face of the main float should be positioned at one or the other end of the float and not in front of the base of the gangway.

Float mooring space is for dinghies, rowboats and kayaks only. 

·      No boats over 12 feet L.O.A. 

·      No boats with masts stepped. 

·      No boats with engines over 10 HP.  Outboard engines must be kept in the down position to reduce potential damage to other boats.

·      Boats not maintained in shipshape condition may be removed to parking lot at owner’s risk. 

·      Boats shall have fenders to prevent damage to others.

·      Identification Numbers assigned by the club shall be displayed inside the boat transom.  Boats without club assigned numbers may be removed to parking lot at owner’s risk.

There are club-owned rowboats for members’ use to get back and forth to a mooring.  So that they are available for others to use, club owned boats should not be left on a mooring.  "Borrowing" dinghies, oars, pumps, bailers, etc. without permission is not permitted.

Tanks, boat gear, fishing gear, etc. shall not be left on the floats or walkway.

Fishing or cleaning fish on the floats or walkway is not permitted.

Members shall put their last names on their mooring buoys.

Members’ boats shall fly the club burgee while their boats are in the cove.

  • On sailboats the Burgee shall be flown from the masthead using a pigstick or other method.
  • The burgee is not to be flown from a spreader halyard.
  • On power boats, the burgee is displayed at the bow staff.

By Order of the Board of Governors

Spring, 1994

Amended May, 1999

Amended August, 2010

Amended August 2015

Parking Rules

Parking is for members only.

DIYC Parking Stickers must be displayed.

No overnight parking is allowed from Memorial Day through September 15th

Members should make efforts to park so that there is a maximum amount of space for other cars.

Parking in the designated area across the street is encouraged.

Access to the beach launching ramp should not be blocked.

Trailers should not be parked in the lot except when actively launching or hauling a boat.

Adopted August, 2010

Amended August 2015

Guest Rules

Visiting Cruisers who are members in good standing of a recognized yacht club are welcome and will be accorded all privileges without the need for introduction.  Visiting yachtsmen shall make every attempt to contact the Harbor Chairman prior to their visit.  The Harbor Chairman will help obtain a mooring for visiting yachtsmen. A  substantial guest mooring will be maintained by the club.

House Guests of members who use only boats of their hosts and who are expected to use the Club facilities primarily as guests of the member shall be accorded all Club privileges without charge. House guests shall be accompanied by their host-member .

Dinghy space for a house guest's own or rented dinghy may be assigned if necessary.  The host must make application to the Vice Commodore or Harbor Committee Chairman.

House guests owning a boat or chartered boat, and using the club facilities in the manner of a member, shall be subject to the tenant-charterer fee and the host-member shall be liable for such fee.

By Order of the Board of Governors

 

Guest Mooring Rules

The Deer Isle Yacht Club maintains two (2) guest moorings for the use of guests of members. One is suitable for yachts up to 35 feet L.O.A., the other is suitable for yachts to 65 feet L.O.A. Please note the following:

Guests or host-members shall contact the Harbor Committee when using the guest moorings, so it is known who to contact, if necessary.
  • Use of the moorings is on a first-come, first-served basis and may not be reserved in any manner.
  • The maximum stay shall be for three (3) nights.
  • No charge shall be made for the use of the moorings.
  • Members should not use the moorings except in an emergency.
  • A Tenant / Charterer Membership does not confer any right to use the guest moorings.
  • The Club does not guarantee the adequacy or safety of the moorings and assumes no responsibility by allowing the use of the moorings.

    The Harbor Committee should be contacted if there are any questions or concerns about the use of the guest moorings at HarborCommittee@DeerIsleYachtClub.com.

    Spring, 1994

    Amended August, 2010

    Amended August 2015

    Amended May 2021


    Membership Committee Procedures

    Schedule of Dues

    The schedule of dues and fees adopted by the Board of Governors is as follows. Annual membership payments are due no later than May 31st of each year. 

    Annual Dues

    ·      Class I - Senior Individual or Family Membership,  Age 28 or over  - $310

    ·      Class II - Junior Individual or Family Membership, Ages 23 through 27- $50

    ·      Class III - Honorary Membership – None

    Fees

    ·      One Time New Member Initiation - $2500

    Penalties

    ·      The unpaid dues penalty for dues postmarked after June 30th is 100% of dues owed.

    Amended August 2013

    Amended August 2015

    Admission of new members

    The committee will consider the following when reviewing an application for membership:

    ·      Applicant's interest in boating and the club

    ·      Potential for leadership and willingness to serve

    ·      Location of Summer residence

    ·      Demand placed on club facilities, e.g. mooring in cove or off island, dingy at float

    ·      Size and type of boat

    •  Size of Club

    o   Whenever the number of current dues paying memberships exceeds 125, a maximum of one new member (excluding legacies) may be admitted each year.

    o   A list of people being proposed for membership shall be maintained in chronological order.

    o   Children of current members are exempted from this annual limit.

    Admissions Procedures

    ·      All candidates shall be sponsored in writing by a member and shall be seconded in writing by at least one other member who is not an immediate member of the sponsor’s family. 

    ·      Sponsors must have been a member in good standing for at least five years in order to propose a candidate. 

    ·      Members may sponsor no more than one candidate every five years and must know the candidate well.

    ·      The steps for becoming a member are as follows:

    Year One

    • Membership applications should be completed by Memorial Day of the year prior to becoming members.
    •  Introduction to the Membership Committee and the Board of Governors should be completed by August 1.
    • Admission is subject to the approval of four out of five members of the Membership Committee, in accordance with the Membership Committee procedures.
    • Upon approval by the Membership Committee, the prospective members will be invited to the Annual Meeting in the year of application.  

      Year Two

      •  A vote will be taken by the Board of Governors on or before the Memorial Day meeting in the year following application.
      • Accepted applicants will have rights to use the club that year, upon payment of dues.

      Candidates not admitted for membership because no vote was taken on their application due to space limitations during one year will be placed on a waiting list for the following year.

      Upon a new member’s election, the Chairman will

      • Notify and welcome the new member,
      • Send the new member a copy of the By-Laws, facilities restrictions, notice of summer activities and annual meeting,
      • Call prior to the annual meeting to invite the new member and introduce the new member at meeting.
      • Notify the Commodore and Treasurer for billing purposes.

      Amended May 26, 2001

      Amended para III.2  8/24/01

      Amended August, 2010

      Amended May 2012, incorporating all changes from 8.2010 and 5.2012

      Amended August 2013

      Amended August 2015

      Amended August 2021

      Spring, 1994

                August 2013

      Amended August 2015


      Tenant Charterer Rules

       

      The Board of Governors has voted to establish a tenant-charterer fee for non-members who rent a house or charter a boat from a member of the club and who use the club facilities and participate in the Club activities in the manner of a member.

      • The tenant-charterer must be sponsored by the host-member who shall be responsible for the payment of the fee. The fee shall be an amount equal to the dues of the host-member. A host-member shall be liable for one tenant-charterer fee per tenant-charterer, and they may collect the fee from their tenant or charterer.
      • The host-member shall be responsible for notifying the Treasurer, the Harbor Committee, and the Membership Committee Chair of tenant-charterer arrangements.
      • The host-member must coordinate the use of a mooring by a tenant-charterer with the Harbor Committee.
      • The host-member shall be responsible for acquainting the tenant or charterer with the Club Rules, and for the conduct of the sponsored tenant-charterer.
      • The Board of Governors shall interpret this rule or any questions which may arise from it and shall have the power to revoke the privileges of the tenant-charterer for any reason deemed sufficient.
      • Dinghy space for a tenant-charterer will be allowed only if space is available.
      • Tenant/Charterer status is limited to two (2) years, after which it is expected the member would propose their tenant or charter for full membership.

        Email Contacts:

        • Treasurer@DeerIsleYachtClub.com

        • HarborCommittee@DeerIsleYachtClub.com

        • MembershipCommittee@DeerIsleYachtClub.com

         

        By Order of the Board of Governors

         April 24, 1971

        Para II.3 amended 8/24/01

                             Amended August 2013

        Amended August 2015

        Amended May 2021

        HARBOR COMMITTEE RULES

        (See MEMBERSHIP RULES FOR Tenant-Charterer Information)

        Harbor Committee

        The Harbor Committee Chairman shall be appointed by the Board of Governors to oversee moorings used by members in the Cove. 

        • The Harbor Committee shall be comprised of at least 4 club members as the Chairman shall appoint to assist him. . 
        • The Committee shall be responsible for all aspects of administering the Mooring Rules and Regulations in Sylvester’s Cove as part of the Deer Isle Yacht Club.
        • It will also make recommendations to the Board of Governors related to the setting of an overall limit on the number of moorings used by the membership as may be necessary from time to time.

        Adopted August 2007

        Amended August 2015

        Mooring Rules

        The Harbor Committee is responsible for administering the Mooring Rules & Regulations. It can be contacted by emailing HarborCommittee@DeerIsleYachtClub.com. This email address is forwarded to all members of the committee to help ensure timely response.

        The purpose of the Mooring Rules and Regulations is to help protect boats in the mooring field and enhance the safety of everyone using the Cove while maximizing use of the limited resource the Cove represents. They have evolved over time from experience and identifying what works and what doesn’t. The Cove is poorly protected and subject to significant wind and wave action. Whitecaps and sustained Gale Force winds are to be expected. This means that mooring gear needs to be adequately sized and properly maintained to minimize the chance of failure.

        Failure of equipment in the marine environment can occur at any time but most likely to occur during times of extreme weather. A boat dragging its mooring or careening through the mooring field because of mooring failure puts other boats at risk. It has the potential to irreparably damage the ecology of the Cove if gas or diesel tanks rupture.

        The condition and adequacy of mooring gear is the responsibility of the member. Periodic inspection and replacement of worn parts is critical but difficult for individual members to consistently do. To help, the Club coordinates by arranging for inspection and maintenance of all moorings on a minimum three (3) year cycle. Only high-quality materials of known origin are used. The Club uses reputable vendors and coordinates the billing and collection of fees for the members’ (and vendors’) convenience. Unless otherwise approved by the Harbor Committee, the inspection and maintenance of all moorings owned by club members are to be handled in this manner.

        Mooring Buoys - It has become apparent that all mooring balls need to be either 30-inch or 24-inch diameter hard shell models with axial tubes that pass through the center. This allows for the chain to be secured above the water for easier lifting during maintenance and visual interim inspection. The ground tackle needed for the Cove is heavy and coupled with marine growth accumulating over the three-year maintenance cycle, the combined weight has been pulling smaller, inflatable balls underwater. See Appendix “B” for Mooring Buoy requirements and recommendations.

        Mooring Pennants (a/k/a “pendant”) - Pennants may be no longer than three times the vertical distance from the waterline to stem head. Pennants should be sized appropriately for the length of the boat and have a spliced thimble at the mooring ball end. It is recommended that pennants be rigged with floatation to keep them from fouling around the chain and abrading. See Appendix “A” for recommended Mooring Pennants and Flotation Kits.

        Mooring Pennant Shackles must be seized with stainless (or Monel) seizing wire or nylon cable ties to prevent shackle

        from loosening.

        New Moorings - No moorings should be placed in the Cove without the consent of the Harbor Committee. A member requesting a mooring must provide in writing the following information related to the boat to be moored on it:

        ·      LOA,

        ·      Type (motor / sail / row),

        ·      Approximate displacement,

        ·      Draft,

        ·      Year that the mooring is expected to be needed,

        ·      Time during summer when mooring is most likely to be occupied.

        The Harbor Committee will provide guidance to the member as to the appropriate type and size of mooring gear and recommend vendors to ensure consistency and compliance with these Rules and Regulations.

        Any new mooring will be located by the Harbor Committee in a position that will not reasonably interfere with any existing moorings or established channels to and from the club floats and Fishermen’s Wharf. To the extent possible, new moorings will be placed in an area that is appropriate for the vessel type and providing reasonable but not excessive depth. (i.e.: A new mooring for a small outboard should be placed in a shallower area than one for a larger sailboat).

        Deer Isle Yacht Club Mooring Rules and Regulations Appendix A


        Appendix A - Pennants Boat Length

        Acceptable Pennant Length

        Strongly Recommended*

        Commercially Available Brands

        Available At

        Under 29 Feet

        10 Feet

        Rockport Ropes 5/8 x 10 ft

        Novatec 5/8 x 10 ft

        Hamilton Marine # 173378

        New England Marine # CO-10-061

        30 – 39 Feet

        15-16 Feet

        Yale Maxi-Moor 5/8 x 16 ft

        Novatec 5/8 x 15 ft

        Hamilton Marine # 743018

        New England Marine # CO-10-063

        40 Feet or Over

        20 Feet

        Yale Maxi-Moor 5/8 x 20 ft

        Yale Maxi-Moor 3/4 x 20 ft

        Novatec 3/4 x 20 ft

        Hamilton Marine # 743019

        Hamilton Marine # 743023

        New England Marine # CO-10-070


        Commercially Available Floatation Kits

        • 1/2 inch Diameter - Hamilton Marine Item Number 742610
        •  3/4 inch Diameter - Hamilton Marine Item number 742611

        Adopted August 2019


        Deer Isle Yacht Club Mooring Rules and Regulations Appendix B

         Appendix B – Mooring Buoys Boat Length

        Mooring Buoy Size

        Strongly Recommended* Commercially Available Brands

        Available At

        20’ and Under

        24-Inch Diameter

        24-Inch Cal June 4403-T-324-Inch SUR-MOOR T3C 46374

        Or Equivalent

        Hamilton Marine # 143889

        Over 20’

        30-Inch

        Diameter

        30-Inch Cal June 4404-T-3

        30-Inch SUR-MOOR T3C 46375

        Or Equivalent

        Hamilton Marine # 141858


        Note - All mooring buoys should be equipped with galvanized collars for the thru holes

        Adopted August 2019

        Availability will be at the reasonable discretion of the Harbor Committee. Should a waiting list for new moorings be necessary, the list will be maintained on a first-come, first-served basis for mooring space that is appropriate for the type of boat. If the member does not wish or need a mooring when space is available, they can pass on it but retain their position on the list for the next available mooring.

        Transferability - Mooring space can be transferred to immediate family members. This includes the following:

        • Mother/Father to Daughter/Son
        • Grandmother/Grandfather to Grandchild
        •  Sister/Brother to Sister/Brother

        All other transfers are not appropriate and mooring space cannot be sold.

        Prior to any transfer, the Harbor Committee should be consulted to ensure there are no unforeseen issues related to how the mooring will be used after the transfer. For example, only moorings that will be used for similar sized and types of boats can be transferred.

        Limit on Number of Moorings Held - Members are limited to two moorings in the Cove (situations as of August 2001 are grandfathered).

        Lending of Moorings - Members may loan the use of a mooring to other DIYC members with prior permission from the Harbor Committee. Abandonment - Moorings that are not used for three consecutive years by the members for their own boat may be considered abandoned and the space may be made available to someone else. The mooring may be removed or dropped to the bottom at the discretion of the Vice Commodore.

        Non-Conformity with mooring rules and regulation may result in notification to the member by the Harbor Committee, the imposition of a fee for correcting mooring gear faults and may result in a loss of access and club membership.

        Questions should be directed to HarborCommittee@DeerIsleYachtClub.com. A committee member will respond as soon as possible.

        By order of the Board of Governors

        Entire rewrite 8/24/01

        Amended August, 2010

                                       Amended August 2013

        Amended August 2015

        Amended May 2021


        Island Use Mooring

        Several moorings are maintained by the club for day use by members coming to and from the islands in Penobscot Bay. They are marked on the mooring buoys “Island Use”.  

        • Use of them is on a first-come basis. 
        • Use of any of the moorings is at the boat captain’s risk and the club is not responsible for possible failure or inadequacy of the moorings.